NORTHWEST ARKANSAS PRIDE 2023
Operated by Northwest Arkansas Equality, Inc.
PREFACE
Northwest Arkansas Pride has grown to over 3,000 Parade participants and over 20,000 attendees who will assemble in Fayetteville's Downtown/Dickson Street area. Our operations and policies reflect this growth to comply with local and state laws and protect our participants, relationships, organization, and Northwest Arkansas Pride's future events. We hope reading this Agreement is the least fun part of your NWA Pride experience.
Pro Tip 1: Specific Parade rules begin at line 29.
Pro Tip 2: Specific Festival rules begin at line 48.
Pro Tip 3: You'll get a copy of this, and don't worry, we'll remind you of all of this again later.
PARTIES
This contract is between Northwest Arkansas Equality, Inc., an Arkansas charitable and nonprofit corporation, and the registering organization (hereinafter referred to as "Entry").
NOTICES
Any notice required by this Agreement shall be directed to the following representative of each Party to this Agreement. Notices shall be considered compliant with the dates and times set forth in this Agreement based on the time said notice is received. Notices shall be transmitted electronically and addressed to the individual identified below:
NWA Pride 2023 (Parade and/or Festival) Entry: (Registrants Name)
Northwest Arkansas Equality, Inc.
ATTN: Richard Gathright
ATTN: Joseph M. Porter
info@nwapride.org
CONSIDERATION
In exchange for the Entry's payment of representing the entry fee and other valuable considerations, the parties agree upon the following terms, conditions, and mutual promises as set forth below.
GENERAL TERMS & CONDITIONS
1. Operation. The individual, organization, agency, or business named in this application (the Entry) and individuals participating in and on behalf of the Entry are aware and acknowledge Northwest Arkansas Equality, Inc. is the sole operator of the Northwest Arkansas Pride Parade and the Northwest Arkansas Pride Festival and its associated events. All communication regarding these activities shall be directed to and responses received from bona fide representatives of Northwest Arkansas Equality, Inc.
2. Purposes. The individual, organization, agency, or business named in this application and individuals participating in and on behalf of the Entry will conduct themselves in accord with the purpose and objectives of Northwest Arkansas Pride as set out in the Mission Statement of Northwest Arkansas Equality, Inc. below:
Northwest Arkansas Equality, Inc. is a local community nonprofit organization providing programming, education, and advocacy to serve, connect, and empower the Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) community.
3. Binding Effect. The Entry's authorized agent's signature on this contract binds all officers, members, agents, employees, volunteers, and participants ("Participants") in the Entry's Parade contingent or Vendor space to this contract. The Entry agrees to inform its Participants about and ensure they abide by all policies, regulations, and guidelines concerning the Entry and agrees to follow the instructions of the Pride staff and volunteers.
4. Non-Discrimination. Signature of this contract also represents and warrants the Entry does not discriminate in hiring, employment, participation, or services rendered based on the fact or perception of a person's race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, domestic partner status, marital status, disability, or HIV status.
5. Application. To participate in the Northwest Arkansas Pride Parade and/or Festival, each individual, organization, agency, or business must submit an application and entry fee to Northwest Arkansas Equality, Inc. All applications must be completed online. The deadline for applications is May 31, 2022. Parade applications will be held when we have reached an estimated number of parade participants of 3,500, and Vendor applications will be held once we have reached 100 approved vendor applications. The applicant's contact information must be complete, with all required information, documents, and contracts are completed in full, and full payment has been received; incorrect contact information may delay or prevent the processing of the application. Representatives from Northwest Arkansas Equality, Inc. will contact the organization by phone or email once the application is approved.
6. Transfers of Authorization. Entry spaces and fees are non-transferable, and no Entry space may be reassigned to a third party without express written permission from Northwest Arkansas Equality, Inc.
7. No Third-Party Sponsorships. Signature of this contract further affirms the Entry is not sponsored by any third party. The Entry shall not display or distribute logos, trademarks, products, advertising, banners, or promotional materials from any third-party organization or business. Third parties, i.e., someone other than the named Entry, may sponsor or participate with the Entry only with written consent from Northwest Arkansas Equality, Inc.
8. Legislative Agendas and Candidates. Northwest Arkansas Equality. Inc. is a 501(c)(3) charitable advocacy organization subject to the IRS regulations governing political activity. To preserve the charitable status of our organization, political statements or endorsements made by participants during the events of Northwest Arkansas Pride must not be represented as the opinions or positions of Northwest Arkansas Equality, Inc. Our organization does not contribute financially to the signage or political statements or endorsements.
9. Right to Participate Revocable. Northwest Arkansas Equality, Inc. is provided the legal control of the Parade and Festival site and the surrounding closed streets on the event date(s) pursuant to the approved street and uses closure(s) with the City of Fayetteville. Northwest Arkansas Equality, Inc. reserves the right to remove any person, Contingent, or Entry from the assembly area, staging area, Parade route, or the Festival site, who, in its sole discretion, hinders the safety or progress of the event, or places other participants or spectators in physical danger, or whose participation is inconsistent with the purposes and objectives of the events of Northwest Arkansas Pride. Additionally, Northwest Arkansas Equality, Inc. reserves the right to remove any person, Contingent, or Entry for any reason, including but not limited to:
- 9.A. The Entry is found to have falsified any of the statements contained in the contract or online application;
- 9.B. The Entry is found to have changed or added to the use described in this application;
- 9.C. The Entry creates a nuisance to Northwest Arkansas Equality Inc., its Licensees, and/or its guests;
- 9.D. The Entry's use of the premises in any other way interferes with the orderly, safe, and successful conduct of the events of Northwest Arkansas Pride; or
- 9.E. The Entry fails to follow the terms of this Agreement as outlined by Northwest Arkansas Equality, Inc.
10. Behavior. In the event that any individual spectator, or group of spectators protests, heckles, or interferes with any individual or group represented in the events of Northwest Arkansas Pride, participants are encouraged to report the incident to an agent or volunteer of Northwest Arkansas Equality, Inc., and otherwise ignore the situation and refrain from responding in a manner likely to escalate the situation. In the event of violent or harassing behavior, participants should immediately notify a uniformed officer of the Fayetteville Police Department or call the non-emergency police department phone number at 479-587-3555. Conduct violating any statute of the State of Arkansas or any ordinance of the City of Fayetteville will not be tolerated. Any entry violating applicable law will be prohibited from participating in the events of Northwest Arkansas Pride.
11. Dress. In accordance with the City of Fayetteville ordinances and Arkansas state law, participants must not expose genitalia, buttocks, or female breasts. Furthermore, Arkansas state law prohibits sexual paraphernalia, real or simulated sex acts, and genital or phallic representations from the Parade and Festival. Additionally, entries may not use offensive language or obscene gestures or show other improper conduct toward any other group or individual participant or spectator. Dress or behavior displayed by any Entry or individual participant contrary to this ideal or intentionally demeaning to any other group will not be tolerated.
12. Clean Up and Trash. To reduce litter and limit clean-up costs and participation fees, each Parade and/or Festival Entry distributing items is required to be equipped with plastic trash bags for depositing trash and litter accumulated by the Entry's participants before, during, and after the Parade and Festival. Please assist us in keeping the event area free of litter and trash to avoid the need to assess clean-up fees.
13. Personal Safety. All Entries should be aware of the possibility of heat exhaustion and/or stroke. Each individual involved in an Entry should be made aware of the hazards of marching and participating in the Parade and Festival. Entries are encouraged to bring water or replenishing fluids for participants. Northwest Arkansas Equality, Inc. does not assume or accept responsibility for the health, well-being, or safety of any participant throughout their participation in the events of Northwest Arkansas Pride.
14. Extreme Weather Policy. In the event of extreme weather, including but not limited to rain, Northwest Arkansas Equality, Inc. reserves the right to cancel or modify the events of Northwest Arkansas Pride. In the event of a cancellation after June 15, entry fees cannot be refunded.
LEGAL RIGHTS TO INTELLECTUAL PROPERTY AND LIMITATION ON DAMAGES
15. Photographs and Grant of Rights. The Entry and all Participants in the Parade and Festival grant Northwest Arkansas Equality, Inc. the right to take still or moving photographs, video, digital, audio, or other recordings ("Photographs") and to reproduce, display, distribute, perform, digitize, transmit, broadcast and otherwise use those Photographs, in any and all media and manners now known or hereafter discovered throughout the world in perpetuity, in whole or in part, modified or altered, either by themselves or in combination with other photographs or materials. Northwest Arkansas Equality, Inc. may use the photographs for any purpose whatsoever, including, but without limitation, all promotional and advertising uses on its website, and for other purposes. The Entry expressly agrees to inform its Participants they are granting these rights in consideration of the opportunity to participate in the Festival and/or Parade. The Entry hereby releases and discharges Northwest Arkansas Equality, Inc. from any and all claims, actions, and demands arising out of or in connection with the use of the Photographs, including, without limitation any and all claims for invasion of privacy, publicity rights, defamation, trademark rights, and all other rights. The Entry waives all rights to royalties, license fees, or other compensation related to the use of the Photographs.
16. Limitation on Damages. Northwest Arkansas Equality, Inc. shall make reasonable efforts to hold the events of Northwest Arkansas Pride and to secure the necessary permits and funding to make the Parade, Festival, and other events possible. Northwest Arkansas Equality, Inc. does not guarantee any event of Northwest Arkansas Pride will be held, or that even if scheduled, that it will not be canceled due to weather, order of the city, state, county, or federal officials, or any other reason in Northwest Arkansas Equality, Inc.'s sole and absolute discretion. Northwest Arkansas Equality, Inc. is not and shall not be held liable to Entry (or to any participant or other person claiming rights derived therefrom) in contract, tort (including, without limitation, negligence and misrepresentation) or otherwise for any damages whatsoever, including, without limitation, to person or property, economic, incidental, consequential, special, punitive, or exemplary damages of any kind as a result of breach of any representation, warranty, covenant or other terms of this Agreement, including, without limitation, any failure of performance resulting from a provision of this Agreement, regardless of whether Northwest Arkansas Equality, Inc. was advised, had other reason to know, or in fact knew of the possibility of such damages. In the event that this section is held invalid for any reason whatsoever, Northwest Arkansas Equality, Inc.'s total aggregate liability under this Agreement shall in no circumstances exceed a refund of the total amount of fees (not to include any expense reimbursements) actually paid by Entry to Northwest Arkansas Equality, Inc. hereunder in full and complete satisfaction of any damages or loss arising from or related to any act or omission giving rise to such claim.
17. Tort Claim Waiver. In addition to and not in limitation of any other provision of this Agreement, the Entry hereby knowingly, voluntarily, and intentionally waives any right to recover from Northwest Arkansas Equality, Inc. any losses or damages in any action brought under tort theories, including without limitation, personal injury, injury to property, negligence, misrepresentation, product liability, defamation, and/or arising from relating to the quality or performance of the Services provided by Northwest Arkansas Equality, Inc., its directors, staff, volunteers, agents or other representatives hereunder.
18. No Personal Liability. Without waiver, and in addition to and not in limitation of any other provision of this Agreement, in the event that Northwest Arkansas Equality, Inc. is found liable by any court of competent jurisdiction or agrees pursuant to mediation, settlement, or otherwise to pay for any damages whatsoever related to its performance of its obligations hereunder, such damages shall apply to Northwest Arkansas Equality, Inc. only and not to any officer, director, employee, agent, representative, volunteer, or other person acting on behalf of Northwest Arkansas Equality, Inc.
19. Defense & Indemnification Procedure. Northwest Arkansas Equality, Inc. shall tender to Entry in writing any claim that it desires for Entry to defend and indemnify Northwest Arkansas Equality, Inc. If Northwest Arkansas Equality, Inc. asserts any claim for defense and indemnity against Entry, the Entry shall have the obligation to timely defend Northwest Arkansas Equality, Inc. from any such claims with counsel of Entry's choice at the Entry's sole cost and expense. In any such action or proceeding, Northwest Arkansas Equality, Inc. also shall have the right to retain counsel at the Entry's expense and shall do so in the event the Entry fails to timely defend the tendered claim. The Parties shall cooperate in defense of all third-party claims which may give rise to an indemnifiable Claim hereunder.
20. Mandatory Mediation in Arkansas. All controversies and claims between the Parties arising under or in connection with the Celebration, this Agreement, and all other disputes between the Parties, that exceed the jurisdiction of small claims court shall be first be submitted to mediation to be held in the City of Fayetteville, Arkansas by a mediator. Any dispute that cannot be resolved by mediation shall be submitted to a court of competent jurisdiction, including small claims court, in Fayetteville, Arkansas. Any party shall have the right to be represented by counsel at the mediation.
21. Attorneys' Fees. Each Party shall pay the cost of his, her, or its own attorneys' fees and expenses incurred in connection with any mediation or judicial proceeding of a dispute between the Parties. In the event of any legal proceedings arising out of or relating to this Agreement, the court shall have the discretion to award the prevailing Party's reasonable and actually incurred attorneys' fees and costs in such action or proceeding.
22. Force Majeure. Northwest Arkansas Equality, Inc. shall not be liable for a delay in the Northwest Arkansas Equality, Inc. or its performance of its obligations and responsibilities under this Agreement due to causes beyond its control, including, without limitation, weather, interruption or failure of telecommunication or digital transmission links, war, strikes, lockouts or work stoppages or other labor difficulties, supplier failures (including failure of performance of any carrier), energy failures, embargo, national, regional, or local emergency, insurrection or riot, acts of the public enemy, fire, flood, or other natural disaster, vandalism, explosion, any federal, state or municipal law, order, regulation, direction, action or request, breaches or delays, damage to or destruction in whole or in part of the streets, sidewalks, civic center, telephone or cable lines or electrical energy systems, inability to obtain telephone or cable service or electricity, or damage to or destruction in whole or in part of any components essential to connection to the Internet or any other causes, contingencies, or circumstances within or without the United States not subject to Northwest Arkansas Equality, Inc.'s complete control which prevent or hinder the events of Northwest Arkansas Pride performance under the terms of this Agreement or make the fulfillment of this Agreement impracticable (a "Force Majeure Event"). If performance or timely performance is made impractical or impossible by the occurrence of Force Majeure Event, Northwest Arkansas Equality, Inc. shall not be deemed to have breached this Agreement. Further, in the event that Northwest Arkansas Equality, Inc. is unable to meet its obligations hereunder because of such Force Majeure Event and the events of Northwest Arkansas Pride are canceled, Northwest Arkansas Equality, Inc. shall have no obligation to reschedule or to refund any fees paid to it hereunder.
23. Contract Construction. In the event of any dispute between the Parties, this Agreement shall be construed as a whole, shall be interpreted in accordance with its fair meaning, and shall not be construed strictly for or against either Party as the drafter thereof or otherwise (both Parties acknowledging that Entry has been advised to consult with an attorney regarding the terms and conditions of this Agreement prior to the execution of this Agreement). Section headings are for convenience only and shall not be used to interpret the meaning of any provision or term of this Agreement.
24. Governing Law. This Agreement shall be construed, interpreted, and the rights of the Parties determined solely under the laws of the State of Arkansas, without reference to its conflicts of law provisions, and the venue shall be in Fayetteville, Arkansas.
25. Severability; Limitations. In the event that any provision or portion of a provision of this Agreement shall be determined to be illegal, invalid, or unenforceable by any court of competent jurisdiction, then: (a.) the remainder of this Agreement shall be enforced to the fullest extent possible, and (b.) the illegal, invalid or unenforceable provision or portion of a provision will be amended by the court or otherwise shall be interpreted, to reflect as nearly as possible without being illegal, invalid or unenforceable the Parties' intent. If such amendment or interpretation is not possible, illegal, invalid, or unenforceable provision or portion of a provision will be severed from the remainder of this Agreement and the remainder of this Agreement shall be enforced to the fullest extent possible as if such illegal, invalid or unenforceable provision or portion of a provision was not included.
26. No Modifications; Entire Agreement; No Waiver. This Agreement may be modified only by a written agreement signed by each Party. This Agreement constitutes the entire agreement between the Parties concerning the events of Northwest Arkansas Pride and supersedes all prior agreements between the Parties. Failure or delay to exercise any right or remedy available under this Agreement shall not act as a waiver of any other right or remedy, nor shall any single or partial exercise of any right preclude any other or further exercise thereof. No waiver of this Agreement's provisions shall be deemed, or shall constitute a waiver of any other provisions, whether or not similar, nor shall any waiver constitute a continuing waiver of any such right or remedy. No waiver shall be binding unless executed in writing by the Party waiving any such right or remedy. All remedies shall be cumulative and non-exclusive.
27. Successors. This Agreement shall be binding upon each Party and its successors and assigns and shall inure to the benefit of each Party and to its successors and assigns. The Entry may not assign any of its rights, duties, or obligations under this Agreement without the prior written consent of Northwest Arkansas Equality, Inc., provided, however, that the Entry may assign its rights, duties, or obligations under this Agreement in the event of a Change of Control (as defined below) of Entry, so long as Northwest Arkansas Equality, Inc.'s rights, duties or obligations under this Agreement are not materially and adversely affected. The term "Change of Control" shall refer to (a.) the liquidation, winding-up or dissolution of the Entry, whether involuntary or involuntary, (b.) the sale of all or substantially all of the assets of the Entry, or (c.) the sale, merger, or consolidation of the Entry in which the holders of the securities of the Entry immediately prior to such transaction(s) hold less than fifty percent (50%) of the voting power of the surviving entity after such transaction(s). Any reorganization of the Entry for the sole purpose of incorporation in another state shall not be deemed a Change of Control.
28. Contract Enforcement. The Agreement is subject to interpretation and will be enforced by Northwest Arkansas Equality, Inc. Only registered and approved entries may participate in the Parade and as Vendors of the Festival. Any individual or group not adhering to set guidelines or not registered and approved by Northwest Arkansas Equality, Inc. may be removed from the Parade and/or Festival by the Fayetteville Police Department and could be subject to arrest or suspension from future participation. Northwest Arkansas Equality, Inc retains the right to assess additional repair or clean-up costs to any Entry causing damage, generating excessive litter, or abandoning refuse. Northwest Arkansas Equality, Inc. has the right to remove any Entry for non-compliance with any of the agreements stated herein and reserves the right to refuse any application.
PARADE ENTRY GUIDELINES
29. The 2023 Northwest Arkansas Pride Parade will depart at 5:00 p.m. on Saturday, June 24, 2023. The Parade must start on time. Please be aware of the following schedule:
- 2:00 p.m. Parade Contingents are permitted to enter and stage at their predetermined location.
- 4:15 p.m. All Parade Contingents must have completed the check-in process.
- 4:30 p.m. All Parade Contingents must be in their staging location. Any entries not in place for the final roll call will not be allowed to participate in the Parade.
- 5:00 p.m. Parade departs and proceeds west on Dickson Street. Those on foot will turn at Arkansas Avenue, and those in motorized vehicles will turn at Duncan Avenue to complete the parade route.
30. Entries with motorized vehicles must have proof of and maintain general commercial or personal liability motor vehicle insurance sufficient to cover any and all vehicles (including but not limited to cars, trucks, trailers, rentals, and motorcycles) throughout all periods of preparation for and participation during the NWA Pride Parade. The operators of all motor vehicles must possess a valid driver's license assigned to the operator.
31. Any Entry represented by regular employees, whether paid or volunteer for this event, must maintain worker's compensation insurance sufficient for all participating employees.
32. The Parade line-up is at the discretion of the parade manager and/or the agents of Northwest Arkansas Equality, Inc. Reasonable attempts are made to accommodate specific line-up requests but are not guaranteed.
33. Each Parade Entry shall be assigned a parade number and letter group, and each letter group is assigned a specific staging time. If an Entry has not checked in within the allotted time, the Entry's position may be changed, or the Entry removed from the Parade at the sole discretion of the parade manager.
34. All Parade entries must be checked in by 4:15 p.m. and positioned by 4:30 p.m. for the final roll call. Entries not in place may be denied participation and forfeit any applicable fees.
35. All vehicles in each Parade entry must be able to navigate the entire Parade route and make all turns required without difficulty. All vehicles are required to be in good operating condition. In the event of a vehicle malfunction, the vehicle must be moved immediately out of or through the Parade route.
36. Each Parade Entry is allotted up to forty feet (40') of staging and line-up space. This accommodates a 20' trailer pulled by an average-size truck. An additional fee must be paid for an extra forty feet (40'). Due to the limited space available for staging and line-up, any entry taking up more than their allotted space will be invoiced.
37. Each Entry is allotted one (1) vehicle, which is included in the pricing. An additional fee must be paid for each additional vehicle in the Entry. No single vehicle may be longer than 30 feet (30'), higher than 15 feet (15'), or wider than 10 feet (10').
38. Entries with vehicles must always have and maintain a driver with a key in the staging area who is able to move the vehicle in the event of an emergency or changes to the parade line-up.
39. No participant in the Parade will be permitted to possess or consume alcohol or use illegal substances during the Parade or during the line-up, assembly, or disbanding.
40. No individual under the influence of a prohibited substance will be allowed to operate any vehicle participating in the Parade. Any participant violating this rule will be ejected from the Parade by the Fayetteville Police Department.
41. Performance-focused Entries are encouraged to perform along the Parade route.
42. All Entries should perform or move continuously and consistently throughout the Parade without impeding the flow or progression of the Parade.
43. The City of Fayetteville requires Northwest Arkansas Pride to have one (1) wheel monitor at each left and right side of each vehicle. In any Parade Entry, each standard motorized vehicle must include no fewer than two (2) people walking as Wheel Monitors throughout the entire length of the Parade. Wheel monitors should be participating in their Contingent for safety only and must also assist parade organizers in encouraging attendees to remain clear of the parade route. Wheel Monitors must be identified to the Parade captains during final roll call at 4:30 p.m.
44. Northwest Arkansas Equality, Inc. authorizes its agents and Parade Committee representatives to enter any float and/or vehicle at any time for inspection to ensure compliance with Parade guidelines. Contingents failing to permit Entry will be immediately removed from the Parade line-up and/or route.
45. No Pride Parade Entry is authorized to use any logo and/or trademarks of Northwest Arkansas Equality Inc., including the logos and wordmarks of Northwest Arkansas Pride.
46. To curtail street and stream litter, please review the following Item Distribution and Related Activities:
- 46.A. Entries must submit a description of items to be distributed during the Parade.
- 46.B. Items distributed by an Entry must have intrinsic value, providing enough enticement for spectators to keep the item rather than tossing it on the ground.
- 46.C. Paper items/literature, confetti, streamers, edible items wrapped in single-use plastic (including candy), glass, or any item that can easily melt on a sidewalk in the summer heat are all strictly prohibited to be thrown and/or distributed by any Pride Parade Entry.
- 46.D. No Parade entry may shoot spectators with water guns or throw water balloons. Aerial launchers/t-shirt cannons are permissible.
- 46.E. No Parade entry may solicit money or pledges as it travels through the course of the Parade route.
- 46.F. Any participant or group in the Parade discovered to be distributing items not approved by the Parade manager will be assessed a $500.00 fee. We're serious about this policy. No exceptions.
FESTIVAL ENTRY GUIDELINES
48. The 2023 Northwest Arkansas Pride Festival opens at 11:00 a.m. on Saturday, June 24, 2023. Please be aware of the following schedule:
- 8:00 a.m. Vendors are permitted to check in and set up their booths.
- 10:00 a.m. All vendors must have completed the check-in process.
- 11:00 a.m. Festival Opens
- 4:00 p.m. Vendors may begin dismantling booths.
- 5:00 p.m. NWA Pride Parade Begins
- 8:00 p.m. Festival booths must be cleared.
49. Each Entry will be assigned a specific location and vendor number.
50. All Vendor Entries must be checked in by 10:00 a.m. and have any vehicles or obstructions removed by 10:30 a.m. Entries that have not checked in by the designated time may be denied participation and forfeit any applicable fees.
51. Northwest Arkansas Equality, Inc. may resell unclaimed vendor spaces.
52. Each Vendor Entry is allotted 10'x10' of space, which is included in the pricing, and vendors must pay for an additional 10'x10' of space. Except for food trucks, no other dimensions are available.
53. Tents must be utilized and weighted by vendors. Due to wind speeds, tents must contain at least 50lbs of low-profile anchor weights. This is not optional.
54. Tables, chairs, and tents are not provided.
55. Electrical power is not included or available. Gas-powered generators are prohibited unless authorized.
56. Vendor booth arrangement is at the discretion of the festival manager and/or the agents of Northwest Arkansas Equality, Inc. All reasonable attempts shall be made to accommodate specific location requests but are not guaranteed.
57. Vendor spaces are assigned methodically and arranged to comply with safety standards and City of Fayetteville ordinances. No Vendor Entry shall relocate their booth without authorization from the Festival manager.
58. Vendors are responsible for their own spaces and all signage, items, and merchandise located within or brought onto the premises by the Entry.
59. Vendors who use a rental company must make order arrangements and be present at delivery time.
60. Northwest Arkansas Equality, Inc. authorizes its agents and representatives to enter any Vendor booth for inspection to ensure compliance with Festival guidelines. Vendors failing to permit Entry will be immediately removed from the Festival location.
61. Participation in NWA Pride events in no way authorizes any Vendor Entry to use the logos, wordmarks, and/or other trademarks of Northwest Arkansas Equality Inc., including the logos of Northwest Arkansas Pride.
62. All Vendors must remain at the Festival until 4:00 p.m. Early departures may encourage attendees to leave if Vendor spaces are vacant, so booths are expected to sustain their activities throughout the event.
63. Prohibited Activities:
- 63.A. Open flames (including fuel or charcoal grills of any type, camping stoves, and any other flame-producing device or equipment) are prohibited.
- 63.B. Unauthorized attachment or securing items to landscaping, street lamps, telephone poles, or buildings throughout the Festival area is prohibited.
- 63.C. Distribution of illegal substances of any type will be reported to the Fayetteville Police Department.
- 63.D. Alcohol distribution requires specific beverage control permits from businesses operating under a valid alcoholic beverage license. Northwest Arkansas Equality, Inc. must be listed as the organization of record for permits requiring a twenty percent (20%) charitable donation. Arkansas microbreweries are exempt from this policy but must pay a vending fee.
- 63.E. Unauthorized or misrepresented sale of food products or beverage items is prohibited.
- 63.F. Use of tobacco products is prohibited in the Festival area.
By my signature, I warrant and represent that I have read and clearly understand the information contained in this Agreement and the responsibilities accorded to me as a participating Entry in the outlined events of Northwest Arkansas Pride.
I understand I may cancel my contract or online application in writing only and expect a refund, as stated in the cancellation policy, paid within four weeks following the date of the events. I further understand that if this contract is canceled by my organization or by me after June 1, for any reason, all fees paid are non-refundable. I also understand that any refund request must be submitted with proper documentation and in writing to Northwest Arkansas Equality, Inc. no later than June 1. I also understand that no Entry space may be reassigned to a third party without the express written approval of Northwest Arkansas Equality Inc. I hereby declare that all information herein provided by me is true, correct, and complete and that I have the legal authority to bind my organization to the terms and conditions of this contract.
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